Alternate Access Plan 
Purpose of the Alternate Access Plan 
In compliance with Section 504 of the Rehabilitation Act of 1973 and ADA as amended in 2008, the TBR shall apply THEC’s identified accessibility guidelines to Informational Materials and Technology products and services that it adopts, buys, creates, uses and maintains. When informational materials and technologies do not conform to those guidelines, an alternative access plan will be developed to address the accessibility. This form is used to describe the alternate access plan. 
Instructions 
1. 
Alter the bolded areas in brackets ([ ]) to reflect the titles of the responsible persons for this plan. 

2. 
The requesting department Accessibility Liaison/Accessibility Team is responsible for completing sections 1 through 3 below. 

3. 
The requesting department will obtain the appropriate administrative approvals in section 4. 

4. 
The appropriate administrator will either a) approve the form and return it to the requesting department for processing or b) return the form unsigned. An unsigned form indicates the plan is not approved and must be revised to meet accessibility standards. 

5. 
The [department executive administrator] or designee is responsible for returning the approved original document along with all associated AIMT adoption/procurement documents to the department Accessibility Liaison upon signature. The liaison will provide copies to those individuals identified in section 3, number 3 (Responsible Person(s) and upload all AAP documentation to the AIMT Web Form. 


Section 1. Plan Creator Information 
Name  Title  Unit  Date  
Candace Justice  Director of Instructional  7/6/20  
Design  
Office Phone  Office Location  Postal  
423-585-6765  CCEN 245 B  37813  

Section 2. Description of the Affected Informational Material and Technology Purchase 


Affected product is a:  Video captioning software  
Product Name:  Educreations  
Product Description:  Educreations allows faculty to record on either a tablet or computer screen. This screen recording software allows for publication either from Educreations or through a third party vendor, like YouTube.  
Product Purpose:  To record videos for student instruction  

Section 3. How will “Alternate Access” (AA) be provided? 
1. Description of the issue: Summarize what part of the informational material/technology has an accessibility issue and is not accessible per AIMT guidelines.  Since the product does not provide a VPAT nor an Accessibility Statement, accessibility issues cannot be defined; therefore, this product will be listed as non-conformant. Walters State offers professional closed-captioning services for instructor-created videos.  
2. Persons or groups affected: List the person(s) or groups who may/will be affected by this issue, including the total number of affected persons. (general public, visitors, students only, employees, etc.).  Students  
3. Responsible person(s): List the name(s) and titles of the employee(s) who will be responsible for implementing equally effective alternate access for the specified accessibility issue as described in Number 1.  Faculty with Professional Educreations licenses.  
4. How will AA be provided: Describe in detail how the responsible unit(s)/person(s) equally effective alternate access will be communicated and what will be provided. Attach a separate sheet – see AAP attachment below and the Accessibility Conformance and Remediation Form.  Faculty are made aware of professional closed captioning services.  
5. AA Resources Required: List any resources required (including training, equipment, additional staff, etc.) to provide alternate access for the known issue.  Cielo 24 – a closed-captioning and transcription service provider will be offered to our faculty and utilized to closed caption content created with this product.  
6. Repair Information: Include the following information in this section: a. Provide a brief description or any relevant information regarding repair of the issue by the vendor or Third Party Service Provider, as well as the completion date. Attach applicable documentation and the Accessibility Conformance and Remediation Form.  N/A: At this time, Educreations does not have any plans to provide a VPAT or an Accessibility Statement.  
7. Timeline for Unforeseen events: A timeline to plan create, implement, and follow up on plans for accommodation for access concerns/issues that are beyond the accessible procurement process and/or outside of the realm of the questions above.  N/A  

Section 4. Administrative AAP Approvals 
By signing this request, you affirm that the plan has been reviewed and is an acceptable solution that meets TBR AIMT Accessibility Guidelines. 
Department Head [or other responsible party]  Date:  
Executive [or other responsible executive]  Date:  

AAP attachment 
4. How will AA be provided: (continue from item 4 in section 3)